Board of Directors Minutes: January 2002

Board of Directors Minutes: January 2002

INTERNATIONAL BOTTLED WATER ASSOCIATION

BOARD OF DIRECTORS MEETING

Hyatt Regency Coconut Point

Bonita Springs, Florida

Friday, January 18, 2002

8:00 a.m. – 11:35 a.m.

MINUTES

 

I. Call to Order

The meeting was called to order by the Chairman, Doug Oberhamer, Deep Rock Water Co., who announced the presence of a quorum. Those present were:

 

Officers

Doug Oberhamer, Chairman, Deep Rock Water Co.

Mike Verrochi, Vice Chairman, Blue Hills Spring Water, Inc.

Timothy Fallon, Secretary/Treasurer, Vermont Pure Holdings, Ltd.

William G. Bell, Past Chairman, Tyler Mountain Water Co.

 

Directors

Stewart Allen, Sparkling Spring Water Group

John Bilbrey, Danone Waters of North America

Dan Geiger, Alpine Spring Water Co., Inc.

H.R. Hidell, III, Hidell-Eyster, International

Scott Hoover, Roaring Springs Bottling

Steve Raupe, Eureka Water Co.

Anthony Salamone, Sunroc Corporation

Chris White, Suntory Water Group

Tara White, Berkshire Springs, Inc.

Marcus Wren, III, Music Mountain Water Co.

 

IBWA Staff/Counsel

Joe Doss, IBWA President

Robert P. Brady, Hogan & Hartson, L.L.P.

 

II. Introductions

Chairman Openhamer welcomed Troy Flanagan, IBWA’s new Director of Government Relations. Mr. Flanagan comes to IBWA from the Grocery Manufacturers of America and has a strong background in State Government Relations.

 

III. Approval of the Minutes

It was MOVED AND SECONDED to approve the minutes of the October 5, 2001, Board of Directors Meeting. MOTION CARRIED.

 

IV. Treasurer’s Report

Secretary/Treasurer Tim Fallon reported that the overall financial health of IBWA continues to be very good. Thomas Havey LLP, IBWA auditors, completed their review of the IBWA financial statements for fiscal year 2001 (December 1, 2000 – November 30, 2001). A draft final copy of the auditor’s report was distributed. Expenses exceeded revenue for 2001 by $62,949 principally because of reduced attendance at the convention and trade show that was held three weeks after the September 11, 2001, events and loss of interest income from investments. IBWA has formed a Task Force to review the convention and trade show. IBWA investments for FY 2001 had an unrealized loss of $175,390 and a realized loss of $66,755 due to investment sales. The net depreciation of investments totaled $242,146. Kochis Fitz was chosen by the Finance Committee in 2000 to be IBWA’s financial advisor. They have prepared an investment policy for IBWA that now determines the Association’s investment strategy. In 2001, the overall IBWA investment loss was 5.5%, compared to the S&P 500 Index with a loss of 10.7%. It was MOVED AND SECONDED to accept the Secretary/Treasurers report. MOTION CARRIED.

 

V. Committee Reports

Executive Committee

Chairman Oberhamer reported on the January 16th Executive Committee:

1. The Committee discussed the 2002 IBWA Business plan and outlined the goals of the Association by subject. The 2002 Business Plan was unanimously approved by the Board and will be distributed to the IBWA membership.

2. The Committee also discussed options for the future of the trade show and convention and wants to hear from the Supplier Committee in their report later at this meeting.

 

It was MOVED AND SECONDED to adopt the Executive Committee Report

.

Membership Committee

Membership Committee Chair Phil Susterick, Culligan Bottled Water Co., presented the report. A copy of the minutes of the Membership Committee meeting held Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

 

Technical Committee

Technical Committee Co-Chair Albert Lear, Wisahickon Spring Water, Inc. A copy of the minutes of the Technical Committee meeting Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

 

1. The Board discussed the new audit procedures on HACCP implementation. Beginning in 2002, the failure to have a HACCP plan will be a critical failure during an inspection. A notice has been sent to bottlers on the HACCP plan requirement along with a description of the HACCP inspection process.

The Executive Committee decision to allow for a 24 hour notice of inspection so that the appropriate personnel could be present during the inspection to discuss HACCP implementation was debated. The current ability of bottlers to designate “black out dates” could be used for those times when key personnel could not be present. It was MOVED and SECONDED to not allow for a 24 hour notice on inspections. MOTION CARRIED.

 

2. It was MOVED and SECONDED to adopt the following change in the IBWA Model Code for Multi-Purpose Equipment.

Revised Rule 3(g): Multi-Food Equipment

Water intended for bottling shall not be stored, transported, processed, or bottled through equipment or lines used for milk, other dairy products, and non-beverage foods. Non-dedicated beverage equipment and lines used for other beverages shall be sanitized using a hot clean-in-place (CIP) process, or equivalent. The process must be addressed in the plant’s sanitization standard operating procedure (SSOP) manual and HACCP plan, and shall include provisions for monitoring, critical limits, appropriate corrective action, and records.

After Board discussion, MOTION CARRIED.

 

3. It was MOVED and SECONDED to update following sections of the Model Code:

Rule 3(b) Revisions to existing language to incorporate HACCP

Rule 3(f) Revisions to bulk hauling requirements

Rule 3 (o) (2) Language incorporating HACCP

Appendix A: D/DBPs have been added, and unregulated contaminants have been delted. New pages with details on new D/DBP monitoring requirements and FDA fluoridated product requirements were added for clarity.

 

MOTION CARRIED

Government Relations

Government Relations Committee Co-Chair, Donna Cirolia, presented the report. A copy of the minutes of the Government Relations Committee meeting, Thursday, January 17, 2002, is attached to and incorporated as a part of these minutes.

 

Communications Committee

Communications Committee Co-Chair Chris Dunn, Suntory Water Group. A copy of the minutes of the Communications Committee meeting, Thursday, January 17, 2002, is attached to and incorporated as a part of these minutes.

 

Supplier Committee

Supplier Committee Chair Rick Hess, Hess Machine, International, presented the report. A copy of the minutes of the Supplier Committee meeting, Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

The Board heard the results of the survey of the membership on the future of the Convention and Trade Show. The Association supplier members will conduct a conference call to provide further input to the Trade Task Force. A recommendation is expected before the next Board of Directors meeting. There was considerable discussion on the strategic nature of the Convention and Trade Show decision. Financial consideration must be included as a part of the decision, but it should not be determinate. The strategic position for the future of the industry is the priority.

 

Awards Committee

Awards Committee Chair Jan Saxman, Shenadoah Valley Water Co, presented the report. A copy of the minutes of the Award Committee meeting, Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

The Board requested that their heartfelt congratulations be transmitted to Chris Saxman for his successful campaign for the House of Delegates in Virginia.

 

Education Committee

Education Committee Chairman Glen Davis, Absopure Water Co., presented the report. A copy of the minutes of the Education Committee meeting held Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

 

Membership Committee

Membership Committee Chair Phil Susterick, Culligan Bottled Water Co., presented the report. A copy of the minutes of the Membership Committee meeting held Tuesday, October 2, 2001, is attached to and incorporated as a part of these minutes.

 

State Association Presidents Committee

State Association Presidents Committee Chair, Bryan Hendrix, South East Bottled Water Association, presented the report. A copy of the minutes of the State Association Presidents Committee meeting, Thursday, January 17,2002, is attached to and incorporated as a part of these minutes.

 

Drinking Water Research Foundation

Drinking Water Research Foundation Chairman Jack West presented the report. A copy of the minutes of the Drinking Water Research Foundation Board of Trustees meeting, Wednesday, January 16, 2002, is attached to and incorporated as a part of these minutes.

 

VI. Old Business

Stephen Kay report on a draft press release from IBWA on draft risk assessment on perchlorate by the Environmental Protection Administration. The IBWA will distribute as the situation dictates.

 

VII. New Business

A request was made for IBWA to review the hotel selection for IBWA meetings and attempt to reduce the costs of hotel rooms. The IBWA staff will review current commitments and look at going to non resort properties for the January meeting.

The next meeting of the Board of Directors is June 13, 2002, at the Park Hyatt in Washington, D.C.

 

VIII. Adjournment

There being no further business to come before the Board of Directors, it was MOVED AND SECONDED to adjourn the meeting. MOTION CARRIED.

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